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showcase ​

Thank you for your interest in the Community Showcase at Stafford SummerFest & Fireworks! A long-running town tradition, this is a free family-friendly event that has developed into an established destination activity, attracting an increasing number of attendees each year - more than 5,000 in 2023. Every year, local community groups and civic organizations join the festivities to fundraise, host activities, showcase their services, and offer opportunities for involvement to all who attend.

Date: Wednesday, June 26, 2024 (rain date Thursday, June 27)

Time: 5:00pm – 10:00pm

Venue: Stafford School Complex (145 Orcuttville Road, Stafford, CT 06076)

Fee: This is a free opportunity designed for non-profit organizations and civic organizations.

The Community Showcase is specifically designed for local civic groups, organizations, and nonprofits devoted to serving the public good through service, advocacy, or social engagement, and which operate without the primary goal of making a profit. This includes local service clubs, volunteer fire or rescue groups, town commissions, foundations, school clubs or associations, grassroots organizations, and advocacy groups. The Community Showcase is not classified as a vendor event. For-profit entities may be considered if their booth offers a family-friendly activity or supports a community initiative.

To join us, please complete the Community Showcase Registration Form. You'll be asked to provide details of your organization, booth theme, size, and other important  details. Event logistics and setup information will be communicated following form submission.    


civic group booth

participants guidelines: 

Space is available on a first come, first serve basis. Booth sizes should not exceed a 15x15 area. All shade awnings will be secured with weights. Vendors are responsible for bringing their own table, tent, and chairs to the event.

  1. Relevance: Booths/offerings should focus on topics, projects, or services that are relevant to the Stafford community.

  2. Non-Commercial: Participants should refrain from engaging in commercial activities such as selling products or promoting for-profit businesses unless explicitly allowed by Stafford Events & Celebrations Committee.

  3. Information Sharing: Booths should aim to inform and educate attendees about their organization, projects, or services. Providing pamphlets, brochures, or interactive displays is encouraged.

  4. Engagement: Participants should actively engage with attendees, answering questions, providing demonstrations, and fostering conversations about their initiatives.

  5. Family-friendly Content: All booth materials, displays, and activities must be suitable for a family audience. This includes avoiding explicit language, imagery, or themes that may be inappropriate for children. All interactions should be conducted in a respectful and courteous manner.

  6. Respectful Behavior: Participants should avoid engaging in any behavior that could be perceived as disrespectful, discriminatory, or offensive. 

  7. Safety: Booths should adhere to safety regulations and guidelines set forth by event organizers. This includes ensuring that displays and activities are safe for attendees of all ages.

  8. Cleanliness: Participants are responsible for keeping their booth area clean and tidy throughout the event. This includes proper disposal of trash and maintaining an organized display area.

  9. Booth Operation Hours: Participants should adhere to designated operating hours for their booth as specified by event organizers. Early setup and late teardown should be coordinated in advance.

  10. Compliance with Laws and Regulations: Participants must comply with all applicable laws, regulations, and permits governing their activities at the event, including any health and safety regulations.

  11. Cooperation with Event Staff: Participants should cooperate with event staff and follow their instructions to ensure the smooth operation of the event.

  12. Health Department Permit: food operations must be licensed through the North Central District Health Department. If you do not have an existing license, you must submit a Temporary Event Food Service Application by Wednesday, June 12, 2024. The application can also be obtained in the Health Department at Stafford Town Hall, 1 Main Street, Stafford, CT. Phone: 860-684-1794. Further information is available at


Please contact or call 860-331-0243.

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